| Word |
Description |
| # of Days (SO type) |
This data item is used (in combination with the previous data item) to define the due date of the transaction. The default will be the terms set up in the customer's master file. This item will only be available if you have selected either terms type Net Days or Net Days EOM. |
| 13 Period |
All Infinity POWER modules offer the ability to allow you to track your accounting by either 12 periods (months) or 13 user-definable periods, per fiscal year. |
| Accrual Method |
This method records the actual expense or the purchase of assets at the original time of vouchering. In addition, the accounts payable account balance would be increased to reflect the liability of the open item. Then, when the open item is paid during the check run, the previous liability is removed at the same time cash is reduced. |
| Activity |
Transactions entered into an accounting system. |
| Add User Definable Fields |
Adding additional fields to the Infinity POWER data files. |
| Address |
If you have elected to use "International Addresses" (a set up feature in Global Functions) the system will include "Country," as a data field in the address information for this company. The address information will consist of four lines of thirty (30) characters for the address, thirty (30) characters for the city, fifteen (15) characters for the state, fifteen (15) characters for the country and (10) ten characters for the zip code. |
| Aging Categories |
User defined periods of time, measured in days, into which the program groups outstanding accounts receivable, and/or accounts payable open items. |
| Alpha/Numeric |
Characters consisting of the upper and lower case letters "A" through "Z" and the digits "0" through "9." |
| Alpha/Numeric Field |
A field type that permits the use of both letters and/or numbers. |
| ALT Functions |
ALT-Functions are the combination of the ALT key and one of the F1 - F10 function keys. They operate similar to function keys. If your terminal does not support the ALT F1 - F10 key combinations, the same functions can be accessed by pressing the F1 key and selecting the appropriate option from the function menu. |
| Amount (PR) |
This data item contains the amount of wages for this hour's type or department. You will not be allowed to change this value. It is used for calculation and display purposes only. For hourly employees, this value will be the pay rate multiplied by the number of hours. For salaried employees, this value will be the salary distribution calculated and displayed in the Rate data item. |
| AR Sales Code (SO) |
This data item allows you to indicate to the system the AR Sales Code (AR Code) you would like to assign to this transaction. This AR Sales Code defines the Accounts Receivable chart of account number to be used in conjunction with the transaction entries that flow to the General Ledger. The default will be the AR Sales Code set up in the customer's master file. If you have selected to "Override the AR Sales Code," (an option in the Accounts Receivable Master Configuration) you may accept the default AR Sales Code by pressing TAB key or the Down Arrow (F2 by default) to scroll through the Sales Code file. |
| Assembly |
Any inventory item that is manufactured. This includes finished goods, which are completely manufactured, and sub-assemblies that are manufactured, but are also used in the manufacturing of other items. |
| Audit Trail |
An audit trail is a record of all transactions printed at the time a transaction is entered. This allows you to follow the history of an account balance and its sources. |
| Auto-Cancel (SO type) |
Using this type of sales order will tell the system to automatically delete the sales order from the system if the order has not been processed prior to the cancel date specified.
Many firms rely on shipments being met on a timely basis, otherwise, they are of no value to them. This type of sales order processing is designed specifically for them. The system date will indicate to the system what date is currently being processed, therefore, much care should be used when selecting this type of sales order. |
| Available |
Quantity On-Hand plus Quantity On-Order minus Quantity Reserved to Ship |
| Backorder |
A sales or purchase order request to deliver merchandise or services that have been ordered, but not shipped or received. Items would normally remain on backorder until either completed or canceled. |
| Backup |
To make copies of computer information, usually from a floppy disk or a hard disk to another floppy or hard disk or to a tape backup unit.
This will preserve the original information in case of loss or damage. All standard data processing procedures require daily "in-house" and weekly "off-site" backups. |
| Balance Forward Aging |
The alternative to an Open Item method of posting in Accounts Receivable. Amounts due are not associated with specific invoice numbers beyond the accounting period (normally a month) of entry into the system.
At the end of the period, all outstanding balances are carried forward in a single balance figure without preservation of the detail. |
| Batch |
A data processing method in which a group of similar transactions or a quantity of similar transactions are entered into a computer system, stored in a temporary or "batch" file, which can then be posted completely at a later time. This method is normally utilized to streamline data entry. (The opposite of On-Line Processing). |
| Bill No. |
This option allows you to specify which billing rate should be used for this billing code. If you have specified a default billing rate when you initially set up this code, it will default to that billing rate number. However, you may change the default by on the pull down box, and it will display all of the billing rates you have set up. on the billing rate number you would like to assign to this budget. This allows you to use whatever billing rate you want not only by project but for each billing code by project as well. |
| Bill of Materials |
These are the list of components that are required to manufacture an assembly. By-products may also be included in this list.
There are two modes of manufacturing:
· Production
· Disassembly |
| Bill Quantity |
This field is for entering quantities for billing codes. If you have specified in your Master Configuration to track quantities, this question will be asked. This allows you to not only budget by dollar amounts for a particular code, but for the quantities to be used as well. The unit of measure will be automatically picked up based on what was set up when the master billing code was added to the file. |
| Bill Rate |
If the billing rate number is "1," this rate amount will default to the manually entered rate for the billing code and you will be allowed to change it. If the billing rate is 2 through 20, this rate amount will be the billing rate that you have set up in the Master Configuration. |
| By-Product |
Any inventory item which is created during the manufacture of an assembly. |
| C.O.S. Amount (AR) |
This is the cost of sales amount that you would like to adjust for this sales code. After entering the cost of sales amount, the opposite amount will be displayed as the "Transfer To C.O.S. Amount." |
| Cash Drawer |
The Infinity POWER products support a wide range of cash drawers. To utilize a cash drawer, you must have a serial port (RS-232 Interface) in your computer, unless you are using a special "Y" connector from your parallel port that is available with special models. If you have two serial ports installed, configure the cash drawer to COM2. |
| Cash Method |
This method does not recognize expenses or the purchase of assets until the actual cash disbursement (generation of the check) is made. The system handles this method by saving the General Ledger account, distributed to at the time of vouchering, in the open item. When you make a check run, this account is debited and cash is credited. |
| Change Password |
The Change Password option (Ctrl P) allows users to conveniently change their password at any menu in the program. This feature is available to the SYSADM who is responsible for installing Infinity POWER Advanced Security Administrator module during installation of the programs and then maintaining passwords after the fact in the program itself. |
| Character |
A single letter, numeral, or symbol. It can include virtually any key on a computer keyboard, including spaces. |
| Character Field |
A field type that permits the use of either characters (letters) or numerals; an alpha/numeric field. |
| Check for Updates |
This will check the Data Pro server over the Internet and verify if you have the latest software or not. If there are updates available for your system, a window will appear showing you the updates that are available. Simply follow the instructions. |
| Component |
Any inventory item that is used in the manufacturing of another item. This includes sub-assemblies and raw materials. |
| Composite Video |
A monitor which has a single color display but also has the ability to display graphics. This monitor type or a color monitor in combination with a graphics card are the minimum hardware requirements necessary to utilize the graphics capabilities in any Infinity POWER module. |
| Concurrent Printing |
Concurrent printing is the ability to simultaneously perform more than one operation on your computer at a time, (e.g., print a report while you execute another option). You also have the ability to print a preformatted document while simultaneously processing in an Infinity POWER program. |
| Cost Code (PR) |
This data item will be turned on only when the wages are being allocated to a project. This data item contains the project code number that the wages will be allocated to within the selected project. You must enter a valid project code, or the Down Arrow (F2 by default) to scroll through the file to make your selection. Once the project code is selected, the system will set the detail level from the "JC Detail Type" in the Master Configuration and search for the project detail.
In the Job Cost configuration, you may configure the system to require the detail to be set up before any costs may be allocated to the Project (Require Cost Budget?). If so, the system will give you a warning "Invalid Project Code," if you do not select a valid project code. |
| Cost of Sales |
Sales divided by Qty. Sold |
| Cost Quantity |
This field is for entering quantities for cost codes. If you have specified in your Master Configuration to track quantities, this question will be asked. This allows you to not only budget by dollar amounts for a particular code, but for the quantities to be used as well. The unit of measure will be automatically picked up based on what was set up when the code was added to the file. It will not allow you to override it during this process. You would either need to enter a different cost code or change this cost code through the option "Set Up Cost/Billing Codes." |
| Credit |
An entry to the right-hand side of an account. Records an increase to a liability, equity, or revenue account and a decrease to an asset or expense account. The opposite of a debit. (Total Credits must equal Total Debits for accounting books to balance.) |
| Customer P.O. # |
This is a twenty (20) character field for the customer's purchase order number. This field will be displayed on some invoice forms and is also the number you may optionally retrieve sales orders by. Therefore, if a customer calls to check on the status of their order and all they know is their purchase order number, you would be able to easily retrieve it from the system. |
| Data |
Raw information that the computer receives processes or produces. |
| Date Ordered |
This is the date that the customer originally placed the order. You may press TAB to default to the current system date. This field will be displayed on some invoice forms. |
| Debit |
An entry to the left-hand side of an account. Records an increase to an asset or expense account and a decrease to a liability, equity or revenue account. The opposite of a credit. (Total Debits must equal Total Credits for accounting books to balance.) |
| Default or Default Value |
A value assigned automatically by the computer when the user does not change any information before pressing the ENTER or RETURN keys. Throughout all Infinity POWER products, many defaults can be defined by the user in the configuration stages; many others will be set by the programs automatically. |
| Dept./Job (PR) |
This data item will be turned off if the department breakdown and Job Cost integration in the Master Configuration is turned off. This data item either contains the department number of the department that you would like to allocate the wages to or the project number in which you want to allocate expenses to.
If you have left the checkbox blank on the "Job?" you may enter the department number or the Down Arrow (F2 by default) to scroll through the department file to make your selection. The department description will be displayed below this data item. If you have on the "Job?" checkbox, you must enter an existing project number that has been set up in the Job Cost module. You may the Down Arrow (F2 by default) to scroll through the project file to make your selection. The project description will be displayed below this data item. |
| Description (SO) |
This is the twenty (20) character description that you would like to assign this transaction. This description will be displayed on all aging reports, transaction registers, and customer statements. If you leave this data item blank, the system will use the default transaction type description of "Invoice." |
| Detailed Description (JC) |
This is the data field where you enter the Detail Description (if you have this feature turned on). If this feature is turned off, this question will not even be asked. This may include an employee's name, a material description, or a vendor or sub-contractor depending on how you have decided to configure your system. |
| Disassembly |
Disassembly is the reverse of the manufacturing process. It reduces the assembly inventory while adding back the components to inventory. By-products are also reduced at the time of disassembly. |
| Discount % (AR) |
This is the overall discount that will be given on this transaction. The default will be the discount set up in the customer's master file. The system will calculate this discount on the total of the extended prices entered for this transaction. This discount amount will be posted to the "Sales Discount" sales code set up in the Master Configuration.
If you desire to utilize a "cost plus" type of pricing mechanism for your customers, you may set one of your inventory price levels up as "cost" and issue a "negative discount" at this point. By doing so, the system will take whatever the price is based on the price level specified in data item #4 and mark it up according to the amount entered. For instance, a negative discount of "-20%" would make the sale price of an item based at $10.00, equal to $12.00. If the master configuration is set to allow for line item discounting, the same negative discounts may be applied on an item by item basis as well. |
| Discount Percent (SO type) |
This is the overall discount that will be given on this transaction. The default will be the discount set up in the customer's master file. The system will calculate this discount on the total of the extended prices entered for this transaction. This discount amount will be posted to the "Sales Discount" sales code set up in the Master Configuration. |
| Disk Drive |
The device used to store and retrieve information from a disk; usually assigned a letter to designate it from other disk drives present in a computer system. A computer system can consist of either floppy disk drives or hard disk drives or a combination of the two. |
| Disk or Diskette |
A data storage medium, normally magnetically or optically encoded, which is used for storage of programs and data. |
| DOS |
(Disk Operating System). The primary software required on Personal Computers to allow high level programs, such as the Infinity POWER products, to communicate with specific hardware devices. This was prevalent until Microsoft introduced the Windows Operating System. All general purpose computers must use an operating system. MS-DOS is no longer the current standard among most major microcomputer manufacturers. |
| DOS Commands |
General purpose commands that allow the user to control specific hardware devices, for specific tasks, through the use of DOS. |
| Double Entry Accounting |
The basic standard accounting system, in which each transaction generates both a debit and a credit to an account in the general ledger system. |
| Drive Assignment |
A letter between A and Z which is used to designate a logical storage device. Normally, the first floppy disk drive assignment is "A:" and the first hard disk drive assignment is "C:" |
| Drop Shipment |
This order works just like a Special Order in that it too may be transferred to the Purchase Order Entry module and turned into a purchase order. The big difference here is that instead of specifying the shipping address to be your shipping address, the system will ask you for your customer's shipping address so that the bills will be sent to you and the merchandise sent to your customer. Because the merchandise will be shipped from your vendor, no packing list will ever print for this type of sales order. |
| Drop Shipment Proposal |
This is a very special type of sales order that gives you the ability to generate proposals to your customers at any time, fully interactive with the Manufacturing Inventory Management module. |
| E-Mail (SO) |
This is the e-mail address of the customer selected for this order. It will automatically default from the Customer's Master Record into the Sales Order. It may be overridden at the time of order entry to another e-mail address, if desired. If the feature "E-Mail Shipment Confirmation" is turned on in the Sales Order Entry Master Configuration and configured properly, the system will then send the e-mail address specified in this field a confirming e-mail once one of the two options "Perform Shipping" or "One Step Invoicing" has been executed from within the Sales Order Entry module. This will notify the customer that their order is on its way to them and the contents thereof. |
| Edit or Editing |
To modify data that is currently resident in the system. |
| Error Message |
Messages designed to warn the user that a change is required to proceed. Either the operator has, or is, attempting to do something wrong or there is a hardware/software failure somewhere in the system. |
| Escape/ESC |
The ESC key simply allows exit of the current option, or returns you to the previous screen or menu. |
| Extended Bill |
This field is the extended amount based on the quantity and unit billing rate amounts entered. If no amounts were specified, you may simply enter the total amount for this cost code. Once you have entered the information you desire, on the "Transfer" button to validate and an audit trail of the transaction posting will be printed (if you have this feature turned on).
The system will then ask for the next cost code and detail description for transferring billings. When you are done transferring all costs, on the "Cancel Job" button and then the "Close" button to exit. |
| Extended Cost |
This is the cost extension based on the unit cost entered and quantities if set up. If neither amounts (quantities or unit cost) have been set up, then simply enter the total amount to budget for this cost code. |
| Extended Rate |
This is the billing extension based on the unit rate entered and quantities if set up. If neither amounts (quantities or unit cost) have been set up, then simply enter the total amount to budget for this billing code. |
| Field |
A specified "piece" of data which is stored by the system and can normally be printed, edited, or displayed by the user, (e.g., the customer's name line found in an Accounts Receivable Master File). |
| Field Width |
The number of character positions in a given field. |
| File |
An organized group of related records stored on a disk. Each file has a name by which it can be accessed. |
| Filename |
The label you or the program assigns to a file. In DOS there are eight characters available before the period and three characters available after the period for the extension in a file name. Special characters such as *, ., / and \ may not be used in file names because they are utilized by operating system software for system commands. Although the Windows operating system supports longer filenames, it is recommended that the standard 8.3 format be maintained. |
| Fiscal Year |
One of 12 or 13 periods (usually calendar months) in a company's fiscal or business year. This must be set in the system configurations so that the programs will know how to accumulate "Year to Date" information. A fiscal year can begin or end on any month of the year. |
| Fixed Due Date |
The system will then ask for the due date to be entered. The system will not calculate any due date but use the date entered as the due date of the transaction. |
| Foreground Process |
When simultaneously executing multiple programs, the program which requires active user interaction is the Foreground Process. |
| Format Command |
A command used to prepare a new disk for use by the computer system. Formatting destroys all existing data on a disk, therefore, you must be careful in the use of this command. |
| Freight Amount |
This is the dollar amount of freight that you would like to charge this customer for this transaction. This amount will be added to the net amount of the invoice and also posted to the sales code for freight set up in the Master Configuration. |
| From Code |
This is the sales code that has had an amount posted to it in error and needs to be adjusted. Enter the sales code or press the F2 key to scroll through the sales code file to make your selection. The sales code description will be displayed once the sales code has been selected. |
| Function |
A function is a task performed by the use of special keys. Functions operate the same way regardless of what program you are in (e.g., "F1" always accesses the Help Screens). Functions may be accessed at any time, from most places in a program. |
| GP % |
Gross Profit divided by Total Sales (x) 100 |
| GP per Unit |
Gross Profit divided by Quantity Sold GP %
Gross Profit divided by Total Sales (x) 100 |
| Gross Profit |
Sales minus Cost of Sales |
| Gross Wage % |
This function allows you to calculate an earning based on a percentage of the gross wages. You should enter the percentage in the "Amount" data field and then, on the "Gr. Wage %" button. The system will calculate the total gross wages, multiply this by the percentage entered, and place the result in the "Amount" data field for this special pay type.
Keep in mind, this may be established automatically by setting the "Type" for each Special Pay Type in the Employee's Master File. If so, this procedure is not required to have the calculation automatically performed. |
| Hard Copy |
Computer output which is printed on paper. |
| Hardware |
The physical equipment of a computer system, including the mechanical devices such as disk drives, printers, cables, terminal or screens, and the keyboard. |
| Hourly Extension |
This function allows you to calculate an earning or deduction amount based on the number of hours worked times a dollar amount per hour. You should enter the dollar amount per hour in the "Amount" data field and then, on the "Hour Ext" button.
The system will calculate the total number of hours, multiply this by the amount per hour entered, and place the result in the "Amount" data field for this special pay type. Keep in mind, this may be established automatically by setting the "Type" for each Special Pay Type in the Employee's Master File. If so, this procedure is not required to have the calculation automatically performed. |
| Hours |
The "Hours" button allows you to change the default hours, pay rates, WC Class, and department allocation. The system will display another screen, which will allow you to change all of the default values. The default pay information will be the Home Department, Normal Hours, WC Class, and Normal Base Rate set up in the employee's master file. |
| Hours Type |
This data item contains the hour type (time category) for this line of input. The time categories are those you have set up in the Master Configuration. You may on the pull down menu to choose from the fifteen available time categories. After you make your selection, the time category description will be displayed below this data item.
If the employee is hourly, the time category factor for this type will be used to calculate the hourly rate from the employee's base rate. The adjusted hourly rate will equal the normal hourly rate multiplied by the factor. So an hourly rate of $10.00 with a factor of 1.500 will provide an adjusted hourly rate of $15.00. If the category is 11-15, the hours entered will be subtracted from the employee's personal time balances that have been defined. |
| Input |
Data entry into a computer system through the use of the keyboard, mouse, bar code reader, or any other device. |
| Interactive Modules |
Program modules which utilize and update data within other modules. |
| Job Number (AR) |
If the integration with Job Cost is turned on, you may enter a job or project reference number. |
| Job Number (SO) |
If the integration with Job Cost is turned on, you may enter a job or project reference number. the Down Arrow (F2 by default) to scroll through the Job Numbers available. If this sales order contains inventory items or sales codes which have had "cost codes" defined, it will use these codes to update the projects profitability accordingly in the Job Cost module |
| Job? (PR) |
This data item indicates whether or not you wish to allocate the employees hours and pay to project or job. If the Job Cost interaction has been turned off in the Master Configuration, you will not be allowed to access this data item.
If you leave the checkbox blank, the system will assume that the pay will be allocated to a department or to the main company, if the departmental feature is not turned on. If you on the checkbox, the system will assume the pay will be allocated to a project and you must enter a project number and a cost code. |
| Journal |
The accounting system's book of original data entry. A daily recording of all transactions, containing all essential facts and figures connected with each transaction. |
| LAN (Local Area Network) |
Two or more computers connected together to share resources and peripherals; such as printers and disk drives. |
| Ledger |
A formal record on an account's activity during a specified period of time. |
| Local |
A device attached directly to your computer system. Opposite of remote. |
| Macro |
A macro is a preset sequence of keystrokes defined by the operator, which can be activated by a simple keystroke sequence |
| Maintain Data Files |
This option includes both "Pack" and "Re-Index" utilities to manage your System Administrator files after a hardware or media failure. This procedure will also physically remove records that have been marked for deletion. |
| Manufacturing Type (AR) |
This data item controls the manufacturing functions that are performed for the inventory items on this invoice. The default value will be whatever you specified in the Master Configuration. You have three choices to select from.
None - No manufacturing will be performed. The system will operate exactly the way the standard Accounts Receivable module would. If you sell more of an item than you have on hand, there will be no cost recorded for the units that you were short. The "Quantity to Adjust" field for the item will reflect any error.
Shortage - The system will automatically manufacture items if you are short on those items and they have a bill of material. If you sell more of an item than you have on hand, the additional units needed will be manufactured. The manufacturing process is recorded just as it would be if you had used the option in Manufacturing Inventory to "Record Manufacturing."
Complete - The system will automatically manufacture all items ordered. Even if you have enough of the item on hand to fill the order, the system will still manufacture the full amount of the order. Again, the manufacturing process is recorded in an identical manner to the Manufacturing Inventory Option to "Record Manufacturing." |
| Masking |
A user definable conditional statement used for selecting data and printing reports. This feature gives you the ability to select specific data records for reporting/printing purposes, and "mask" the remaining information in that file. Each program has its own specific usage for masking. By setting up specific parameters you wish to sort on, the system will sort through its records and only report or print those records which meet this criteria. |
| Menu |
The screen display in a computer program that lists the available choices for the user's selection. |
| Monochrome |
A monitor which has a single color display with no graphic capabilities. |
| Multi User |
A multi-user system is a group of terminals sharing one central processing unit. This type of system allows multiple users to share a single computer through the use of terminals. |
| Net Days |
The system will then ask for the "Number of Days." You may enter the number of days from the invoice date the customer has to pay this transaction. The system will then use this to calculate the due date of this transaction. |
| Net Days EOM |
The system will then ask for the "Number of Days." You must enter the number of days after the end of the month the customer has to pay this transaction. The system will then use this to calculate the due date of this transaction. |
| Network |
Two or more computers connected together to share resources and peripherals; such as printers and disk drives. |
| Normal (SO type) |
This is the standard type of sales order used by most firms. There are no special considerations that must be made regarding this order type. |
| Numeric |
Numbers as information. |
| Numeric Field |
A field type in which only numbers may be input. The dollar value of an open item would be a numeric field. ($250.00) |
| On-line |
A method of posting in a system where all transactions are updated to their final destinations immediately upon entry into the system. No additional steps are necessary to get them there. The exact opposite of "Batch." |
| Open Item |
An individual transaction in progress in an accounting system. For instance, invoices written but not paid in Accounts Receivable, or invoices received but not paid in Accounts Payable. The alternative to the Balance Forward method of accounting in accounts receivable. This method associates every invoice amount with its corresponding invoice number when the Open Item option is selected when setting up a customer. This allows the user to keep a record of specific unpaid (open) invoices regardless of the date of the invoice. Every invoice is listed until it is paid or removed with a format entry such as a credit memo. |
| Operator |
The person interacting with and controlling the computer and its programs. Same as user. |
| Option |
An option is a specific menu choice within an Infinity POWER program. Each option performs a specific task within a program. |
| Order Date (SO) |
This is the date that the customer originally placed the order. You may press TAB to default to the current system date. This field will be displayed on some invoice forms and backlog reports. |
| Output |
Information transferred out of the computer system to other devices such as a printer, a computer monitor, or a disk drive. The opposite of input. |
| Parallel Printer |
LPT in Windows Character-based /WINDOWS GUI)
or (PRN in Linux)
A method of data transfer utilized by external equipment attached to your computer; such as a printer. |
| Parallel Processing |
The simultaneous processing of accounting information using your existing accounting procedures while you implement a new accounting method.
These procedures are essential to the successful, smooth transition from one accounting method to another. Normally, a three to six month parallel processing period is recommended. |
| Parameter |
Directives used in conjunction with a command which indicate special conditions or necessary information. |
| Password |
A code that must be entered, by the user, before the system allows the user to proceed with operating a particular feature. |
| Path (Subdirectory) |
A user definable method of dividing a disk into logical sections for file organization. For instance, all Infinity POWER files may reside on one subdirectory and all word processing files on another. |
| Pay |
This data item indicates to the system whether or not the employee is to be paid on this payroll cycle. The default value is with the checkbox on. If you have the checkbox on, this employee will be paid on this pay cycle. If you leave the checkbox blank, the employee will not be paid until the pay data for this employee is re-entered. By leaving the checkbox blank, the employee will not be included in this pay cycle. |
| Post |
To record accounting transactions into the system. Often these transactions are directly related to a previous transaction, batch, or open item. |
| Posting |
Recording accounting transactions into the system. Often these transactions are directly related to a previous transaction, batch, or open item. |
| Price Level |
This is the price level in inventory that will be used when calculating the unit price of inventory items. If you are not interactive with the Manufacturing Inventory Management module, the system will not use this data item. If you are interactive with Manufacturing Inventory Management, you may select the price level on the arrow box to review a "Pop Up" menu to choose the price level. The default will be the price level set up in the customer's master file. You will not be allowed to change this default price level unless you have turned "on" the feature "Allow Price Level Changes" in the Master Configuration. After selecting the price level, the price level description will be displayed below this data item. |
| Production (IM) |
Production is the manufacture of an assembly. During this process, the quantity and cost information is increased in the assembly inventory, while the quantity and cost is decreased in the component inventory for all items on the assembly's bill of materials. In other words, you construct an assembly from the components listed on its bill of materials.
In addition, all by-products listed on the bill of materials will be added to your inventory at the time of manufacture. |
| Project Code (JC) |
This is where you enter the cost or billing code that you want to enter a budget for. If you are not sure of the specific code number you may either enter part of the number or just press F2 and a scrolling screen will appear to allow you to move your cursor up or down to select your desired cost or billing code. |
| Prompt |
A message from the computer that indicates that the operator may now perform data entry of some kind. |
| Quantity (JC) |
This field allows you to enter the quantity for this billing code (if you have this feature turned on). The unit of measure will automatically be displayed to the right of this field. |
| RAM Disk |
A temporary, logical disk created in memory (RAM) of the computer. |
| Rate (PR) |
This data item will be turned off if the feature Override Pay Rates in the Master Configuration is turned off or if the employee is salaried. For hourly employees, this value will be the base hourly rate (or WC Class rate) multiplied by the pay factor of the type of time category for this line of input. For salaried employees, the system will perform a special calculation. The hours for all lines of input will be added to calculate the total number of hours worked. The hours for each line of input will then be used to calculate the percentage of hours for each line.
This percentage will then be multiplied by the salary to determine the amount of the salary for each line. This allows you to immediately visualize the salary breakdown by department or hour's type. You may enter zero hours to force the calculation of zero salary to enter a "bonus only" type check. |
| Record |
A set of related fields of information treated as a single unit in a data file. A customer in the Sample Company would be an example of a record. Not the entire customer file. |
| Recurring Transactions |
Transactions which automatically repeat on a consistent, predefined basis. They are set up once to be posted to each consecutive accounting period depending on how they have been set up. |
| Remote |
A device located at a different physical location from your main computer configuration and attached through communication channels of some kind. |
| Return Auth |
This is a return authorization type sales order. It is used to control inventory that will be returned to stock. The system will return the inventory to stock when shipments are posted and print a credit memo to the customer while the billing takes place. |
| Sales Amount (AR) |
This is the sales amount that you would like to adjust for the sales code. After entering the sales amount, the opposite amount will be displayed as the "Transfer to Sales Amount." |
| Salesman (AR) |
This is the number of the salesman you would like to assign to this transaction. The default will be the salesman set up in the customer's master file. You may enter the salesman number, press TAB to accept the default salesman, or use the space bar to remove the default salesman and then press the F2 key to scroll through the salesman file. Once the salesman number has been selected, the salesman name will be displayed below this data item. The salesman number entered here will be used by the system to later calculate the commissions by salesman. |
| Salesman (SO) |
This is the salesman number of the salesman you would like to assign to this transaction. The default will be the salesman set up in the customer's master file. You may enter the salesman number, or press TAB to accept the default salesman, or the Down Arrow (F2 by default) to scroll through the salesman file. Once the salesman number has been selected, the salesman name will be displayed below this data item. The salesman number entered here will be used by the system to later calculate the commissions by salesman. |
| Scheduled Payment |
This check box allows you to indicate to the system that you want to specify a specific payment schedule for this order when the billing is performed. This item will be turned off if you have specified "None" to the option "Scheduled Payment Type" in the Accounts Receivable Master Configuration. If you "on" this item, the system will pause before the invoice is printed for this order, and ask you for the payment scheduling information. |
| Scroll |
The up and down movement of text or data on your screen. When more data is available to be viewed than the current screen can display, scrolling moves the lines of data up or down, allowing you to view the entire file. Scrolling detail dialog boxes colors can be modified within the Display tab in the Configuration options. |
| Search |
The method of retrieval of a record from a data file. |
| Serial (AUX) |
A method of data transfer utilized by external equipment attached to your computer; such as a printer or modem. Please consult the manuals of your external equipment for their specific configuration. |
| Set Up Bank Account |
This option allows you to define bank accounts. When configuring your system for EFT processing, the bank account will ask for certain pieces of information, one of which is the EFT Processor. That is why it is important to set up the EFT Processor before setting up the bank account. There are four mandatory fields of information which must be entered before EFT processing may begin. These fields are Account #, Account Type, Routing #, and EFT Processor. For more information on setting up a bank account, please refer to Chapter 2, Add A Bank Account in the Check Reconciliation User Manual. |
| Set Up EFT Processor |
This option allows you to set up pertinent information about your EFT processor(s). You may set up more than one EFT Processor if the need be. For instance, you may have a separate processor for Payroll Direct Deposit transactions and yet another for "debit/credit" transactions created in the Accounts Payable and Accounts Receivable modules. Specifics on the set up of EFT Processors is found in Chapter 2, Add An EFT Processor in the Check Reconciliation User Manual. |
| Shipping Instructions |
This is a twenty (20) character field for a description of any special shipping instructions that may be necessary for this transaction. This field will be displayed on some invoice forms. |
| Shrinkage Quantity |
Quantity On-Hand minus Last Count |
| Shrinkage Value |
Shrinkage Quantity (x) Item Cost |
| Single User |
A hardware configuration allowing the processing of one individual operator. |
| SMB |
Server Message Block also known as Common Internet File System (CIFS) operates as an application-layer network protocol mainly used to provide shared access to files, printers, serial ports, and miscellaneous communications between nodes on a network. |
| SMB2 |
Server Message Block 2.0 - Windows Vista or later - also known as Common Internet File System (CIFS) operates as an application-layer network protocol mainly used to provide shared access to files, printers, serial ports, and miscellaneous communications between nodes on a network. |
| Source Document |
An original transaction document. Can include such items as checks, invoices, sales orders, and receipts. |
| Special Order |
This order works exactly like a Normal sales order except for one condition. This order may be transferred to the Purchase Order Entry module and turned into a purchase order without requiring you to re-key the information on the order all over again.
Many firms may take an order from a customer and then have to turn around and place the exact or near exact order with their vendors. If the part numbers and other information are the same, many times, all that is necessary to change is the costing information. This option will save considerable amounts of time for those types of situations. |
| String |
A related, contiguous sequence of characters and/or numerals of specified length and purpose. |
| Subdirectory (Path) |
See Path definition. |
| Subsidiary Ledger |
A group of related accounts, separate from the General Ledger, used to record and tally transaction detail and summarize it in a general ledger account. |
| System |
Generally, a system is the combination of your hardware and software which work together to accomplish a specific task or group of tasks. The term "system" is also used to describe an Infinity POWER program module. |
| Tax Rate |
This is the tax rate number that should be used in the calculation of sales tax for this transaction. The default will be the tax rate set up in the customer's master file. You may the Down Arrow (F2 by default) to scroll through the tax rate file to make your selection. After the tax rate has been selected, the tax rate description will be displayed below this data item. |
| Terms |
This is a twenty (20) character description of the terms for this transaction. The default will be the terms description set up in the customer's master file. This terms description will be printed on the form when this transaction is completed. |
| Terms Description |
This is a twenty (20) character description of the terms for this transaction. The default will be the terms description set up in the customer's master file. This terms description will be displayed on the form printed when this transaction is completed. |
| Terms Type |
Terms Type and Number of Days are used to define the due date of the transaction. The default will be the terms set up in the customer's master file. The terms types are described below.
Fixed Due Date - the system will then ask for the due date to be entered. The system will not calculate any due date but use the date entered as the due date of the transaction.
Net Days - the system will then ask for the "Number of Days." You may enter the number of days from the invoice date the customer has to pay this transaction. The system will then use this to calculate the due date of this transaction.
Net Days EOM - the system will then ask for the "Number of Days." You must enter the number of days from the end of the month the customer has to pay this transaction. The system will then use this to calculate the due date of this transaction. |
| To Code |
This is the sales code which should have had the sales and cost of sales amounts posted to it. Enter the sales code or press the F2 key to scroll through the sales code file to make your selection.
The sales code description will be displayed once the sales code has been selected. The Sales and Cost of Sales Amount for the "Transfer to Sales Code" will automatically be entered by the system with the appropriate sign. on the "Start" button to validate this transaction.
The Sales Code Adjustment Register will be printed as each adjustment is posted to the system. |
| Total Cost |
Quantity times Unit Cost |
| Trans. Description |
This is a thirty (30) character (alpha/numeric) description field that allows you to input any applicable description for this particular posting. This description will print on the Transaction Detail report for auditing purposes. |
| Transaction Description |
This is the transaction description that this adjustment will be recorded with. The default description will be "Adjustment." |
| Transaction Number |
If the numbering sequence is set up in the Master Configuration, this item will be set to "Automatic" and you will not be allowed to enter this data item. The system will automatically use the sequence number and then increment the number when the transaction is validated. If the numbering sequence is turned off for this transaction, you must enter the transaction number here. The number may be up to ten characters in length. |
| Transaction Type |
This field defines the transaction type (e.g., invoice, credit memo, debit memo, etc.). You may on the arrow to review a "Pop Up" window displaying the transaction types and their descriptions. Select the transaction type you wish to use.
NOTE: If you choose Transaction Type 2, Credit Memo, the system will automatically reverse the sign of the quantities (or extended prices) entered to indicate a credit to the customer's account. If you choose Transaction Type 4, Adjustment, that transaction will not affect YTD Sales.
The transaction type description will be displayed in the box. |
| U/M |
This is a four (4) character field for the unit of measure for this item. If you are interactive with Manufacturing Inventory Management, this will default to the unit of measure set up for the inventory item selected. If you are interactive with Manufacturing Inventory Management and you are not using the "Unit of Measure Conversion" feature, this will default to the unit of measure set up for the inventory item. Otherwise, the unit of measure field will contain the unit of measure selected for the specific unit of measure conversion for this item(s). |
| Unit Bill |
If the unit billing rate had already been established when the cost code was set up, this amount will then automatically appear in this field. You may, however, override this amount for this posting. |
| Unit Cost |
The default value will also be read from the Cost Code Master File, if it was set up. If not, simply input the unit cost amount for this particular item. If a cost has been established in the Cost Code file, you may override that amount at this point for this particular project. |
| Unit Price |
This is the unit price of the item being billed. This will be multiplied by the quantity to calculate the extended price. If you are interactive with Manufacturing Inventory Management, the unit price will be calculated from the price level you have selected for this transaction and the price table for the inventory item. All quantity breaks will be automatically calculated, if applicable. |
| UNIX |
(UNIX Operating System). The primary multi-user software required on a hardware configuration to allow high level programs, such as the Infinity POWER products, to communicate with specific hardware devices. All general purpose computers must use an operating system. Linux is the current popular version of UNIX supported by Infinity POWER. Mentions of UNIX and Linux throughout the manuals are, many times, synonymous. |
| UNIX Commands |
General purpose commands that allow the user to control specific hardware devices, for specific tasks, through the use of the UNIX or Linux operating system. |
| User |
The person interacting with and controlling the computer and its programs. Same as operator. |
| Validate |
To instruct the program to store specific data entry to a file. |
| W.C. |
This data item contains the workers' compensation class for the type of work that was performed. This item will not be displayed if the feature "Allow Workers' Comp. Class" in the Master Configuration is turned off.
The default value will be the default WC Class set up in the employee's master file. You may accept this WC Class or press the space bar to blank the field and then press ENTER to scroll through the WC Class file to make your selection. For hourly employees, if you choose a WC Class that has a predefined pay rate set up, the system will use this rate instead of the employee's hourly rate. |
| Window |
A mini-screen of information which allows data entry, menu selection, special messages, or other windowing techniques. |
| Windowing |
The ability to overlap one program or option over another program (that is currently being processed), without interfering with the original program. Used in the system as a convenience to "Pop Up" a special function, such as a calculator for quick use and then return to the original screen to continue processing. |
